How to make a change to an approved application

There may be situations in which an agreement is extended, payments have been missed or you want to give additional payments.

Open the application which should be in the Approved status.

Step 1: Adjust the grant amount

Change the grant amount to reflect how much you will be granting (Eg. How much has already been paid minus any amounts that won't be paid, plus any future grant amounts) and Save Draft.

Step 2: Adjust the payments

Click the Schedule Payments button at the top of the page.

The Total Amount will no longer equal the Total Scheduled Amount.

Click the Plus icon to add any additional payments.

• Enter the date the payment will be made.
• Enter the payment amount, leave the payment status as Scheduled 

Delete any payments that are not going to be made.

Click the Create Payments button.

Click the Allocate Funds button.

Select the correct fund allocations.

Click Create Allocations and close the window.

Note: If the fund allocations aren't available you will need to create the fund allocations and then add them to the application before you will be able to allocate them to the payments.

Step 3: Create a note

You may wish to add a note on the application or the payment to record the reason for the payment being added.