How to add an additional payment to an approved grant

There may be situations in which an agreement is extended or you want to give additional payments.

Open the application which should be in the Approved status.

Step 1: Adjust the grant amount

Change the grant amount to reflect how much you have actually granted (The original amount plus the new amount) and Save Draft.

Step 2: Create the new payment

Click the Schedule Payments button at the top of the page.

The Total Amount will no longer equal the Total Scheduled Amount.

Click the Plus icon to add an additional payment.

Enter the date the payment will be made.

Enter the payment amount, leave the payment status as Scheduled and click the Create Payments button. 

Click the Allocate Funds button.

Select the fund allocation.

Click Create Allocations and close the window.

Note: If the fund allocations aren't available you will need to create the fund allocations and then add them to the application before you will be able to allocate them to the payments.

Step 3: Create a note

You may wish to add a note on the application or the payment to record the reason for the payment being added.

The payment can now be processed as usual.